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Division of Child Care and Early
Childhood Education Updates

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March

Important Information Regarding New Processes and Standards (03.25.14)

The Department of Children and Family Services (DCFS) wants to provide up-to-date information so that you will be fully informed of new processes and standards. Please read this information carefully and keep it on hand to refer to as needed. You can also find this information on the DCFS website www.dcfs.louisiana.gov under the Child Care Update section.

On March 1, 2014, The Department of Children and Family Services (DCFS),Division of Programs, Licensing Section amended the Class A and Class B licensing regulations in the following sections: 7302, 7303, 7304, 7305, 7311, 7315, 7317, 7331, 7333, and 7335.

In accordance with R.S. 46:1430, this Rule allows the Department of Children and Family Services (DCFS), in lieu of license revocation, to enact intermediate sanctions through the use of civil fines relative to child care facilities that violate the terms of licensure for specific violations, including violations of requirements related to supervision, criminal history checks, state central registry disclosure forms, staff-to-child ratios, motor vehicle checks, or failing to report critical incidents, if such condition or occurrence does not pose an imminent threat to the health, safety, rights, or welfare of a child. These civil fines would not be more than $250 per day for each assessment, and the aggregate fines assessed for violations determined in any consecutive 12-month period shall not exceed $2000. In addition, the Rule provides for a process of appeal and notes that all civil fines collected from providers will be placed in the Child Care Licensing Trust Fund for the education and training of employees, staff, or other personnel of child care facilities and child-placing agencies. The Rule also offers clarification and revisions to the specific areas for which a fine may be assessed to include supervision, criminal history checks, state central registry disclosure forms, staff-to-child ratios, motor vehicle checks, and critical incidents. In accordance with R.S. 46:1409.B (10), the Rule includes procedures to allow a day care center to remedy certain deficiencies immediately upon identification by the department.

This letter is being sent to you to inform you that an emergency rule has been adopted effective March 12, 2014 making changes to 7302.A.3, 7355.A.3 (establishing a history of non compliance for assessing fines) and 7317.E., 7372.E. (naptime supervision) in the newly revised Class A and Class B regulations that went into effect March 1, 2014.

DCFS held statewide trainings to inform providers of the revised regulations that went into effect March 1, 2014. With regard to 7302.A.3 and 7355.A.3, providers were informed that any violations in the six categories cited during any 24 months period were to be counted, even if one or more of the violations occurred prior to the adoption of the current set of standards (March 1, 2014). The emergency rule adopted March 12, 2014, amends the regulation to include that for the purpose of determining multiple violations in the six categories cited for imposing the civil fines, the violations will be assessed from the effective date of the emergency rule, March 12, 2014 forward. This allows the Department to assess a fine for the second violation cited after March 1, 2014 for any of the six critical violations. This does not change the method of determining the 24 month period for violations in the six categories, even if one or more of the violations occurred prior to the adoption of the current set of standards for purposes of revoking a license.

Providers were also informed at these statewide trainings that according to 7317.E. and 7372.E. children ages two years and above may be grouped together at rest time with one staff in each room supervising the resting children. The emergency rule amends this to include children ages one year and above. Therefore, children ages one year and above may be grouped together at rest time with one staff in each room supervising the resting children. The regulations still require the appropriate child to staff ratio to be met in the center during rest time.

The revised Class A and Class B regulations as well as information to include the DCFS form noting required ratios that shall be posted in each room included in the facility's licensed capacity and other reference/tip sheets may be accessed on the DCFS website.

If you have any questions regarding other child care licensing issues, please call a State Office Licensing Consultant at (225) 342-9905. Please check the DCFS website at www.dcfs.la.gov under Child Care Updates often as updates on various topics are posted frequently.

Forms:


February

Ruston Class A & B Regulations Training Rescheduled (02.21.14)
The Child Day Care Regulations training in Ruston that had been postponed due to winter weather has been rescheduled. It will be held Tuesday, February 25, 2014, from 8:30 - 10:30 a.m. at Emmanuel Baptist Church (1200 Farmerville Hwy, Ruston 71270). Providers must call the Children's Coalition at (318) 381-7891 to register for the training.

The training will cover revised child day care regulations to enact intermediate sanctions through the use of civil fines in accordance with R.S. 46:1430. In addition to the rule concerning civil fines, revisions were made to regulations regarding criminal history checks, state central registry disclosure forms, staff to child ratios, supervision, motor vehicle checks, and the reporting of critical incidents. A copy of the notice of intent is available on the DCFS Web site at www.dcfs.louisiana.gov/childcareupdates.


Early Childhood Competitive Application Now Available (02.13.14)
The Early Childhood Competitive Application for LA 4, 8(g), and NSECD PreK funding for 2014-15 is now available through the Electronic Grants Management System (eGMS).
  • Public districts and charters can request funding for LA 4 and 8(g).
  • Non-public schools and eligible child care providers can request funding for NSECD.
The application must be submitted by Tuesday, March 4, 2014.

NOTE: There may be intermediate deadlines for early childhood pilot participants. Early childhood cohort 1 pilot providers must have the pilot review the request prior to submission by March 4, 2014.

A webinar to review the application process will occur on Tuesday, February 18, 2014 at 1:30. Click here to access the webinar. Call (888) 273-3658 with access code 3691141# for audio.

Questions should be directed to: nicholy.johnson@la.gov (LA 4), kimberly.tripeaux@la.gov (8(g)), or lindsey.bradford@la.gov (NSECD).

Ruston Class A & B Regulations Training Postponed (02.10.14)
Tomorrow's planned Child Day Care Regulations training in Ruston at Emmanuel Baptist Church has been postponed due to winter weather. It will be rescheduled in Ruston at a later date.

Trainings are still planned in Lafayette on February 13 and Baton Rouge on February 18.

 

City
Location
Address
Date
Time
For Information Contact
Lafayette

Clifton Chenier Center/Town Hall Auditorium

220 West Willow, Lafayette 70501

February 13th

Thursday

10:00 -12:00 noon

Katie Byrd,
First Years
Lafayette
337-332-8551
Baton Rouge

LA Dept of Children & Family Services
Iberville Bldg
Room 1-127

627 North 4th St., Baton Rouge 70802



February 18th

Tuesday

Two sessions:
9:00 - 11:00am
or
1:00 - 3:00 pm



Effie Toliver
Volunteers of America Partnerships in Child Care
225-926-8005

The trainings follow an annoucement that DCFS revised the child day care regulations to enact intermediate sanctions through the use of civil fines in accordance with R.S. 46:1430. In addition to the rule concerning civil fines, revisions were made to regulations regarding criminal history checks, state central registry disclosure forms, staff to child ratios, supervision, motor vehicle checks, and the reporting of critical incidents. A copy of the notice of intent is available on the DCFS Web site at www.dcfs.louisiana.gov/childcareupdates.

If you have any questions regarding other child care licensing issues, please call a Program Coordinator at (225) 342-9905. Please check the DCFS website at www.dcfs.la.gov under Child Care Updates often as updates on various topics are posted frequently.


CLASS A & B REGULATIONS REVISIONS (02.03.14)
The Louisiana Department of Children and Family Services (DCFS) revised the child day care regulations to enact intermediate sanctions through the use of civil fines in accordance with R.S. 46:1430. In addition to the rule concerning civil fines, revisions were made to regulations regarding criminal history checks, state central registry disclosure forms, staff to child ratios, supervision, motor vehicle checks, and the reporting of critical incidents. A copy of the notice of intent is available on the DCFS Web site at www.dcfs.louisiana.gov/childcareupdates.

DCFS Licensing staff will conduct training sessions to discuss the new regulations during February 2014. The training sessions across the state are noted below:

City
Location
Address
Date
Time
For Information Contact
Alexandria

Learning Center for Rapides Parish

1410 Neal Kearby Blvd, Alexandria 71303

February 10th

Monday

10:30 - 12:30 pm

Tracy Jones,
NSU Child & Family Network
Alexandria
318-484-2184 x. 117
Ruston

Emmanuel Baptist Church

1200 Farmerville Hwy, Ruston 71270

February 11th

Tuesday

9:00 -11:00 am

Robin Pierce,
Children's Coalition
Monroe
318-323-8775
Lafayette

Clifton Chenier Center/Town Hall Auditorium

220 West Willow, Lafayette 70501

February 13th

Thursday

10:00 -12:00 noon

Katie Byrd,
First Years
Lafayette
337-332-8551
Baton Rouge

LA Dept of Children & Family Services
Iberville Bldg
Room 1-127

627 North 4th St., Baton Rouge 70802



February 18th

Tuesday

Two sessions:
9:00 - 11:00am
or
1:00 - 3:00 pm



Effie Toliver
Volunteers of America Partnerships in Child Care
225-926-8005

There is no need to register in order to attend the session; however please be aware that the rooms have a limited capacity.

Please remember to bring a copy of the notice of intent with you as copies will not be available at the meetings. Be reminded that the DCFS web site is your resource for information regarding the standards and current information pertaining to licensing. We look forward to seeing you at one of the sessions in February.